Functions

Click on the items for a detailed description! SeaFleet Corporate and Cardealer versions are shown by icons.

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Detailed function descriptions

To switch between the Corporate and Cardealer function packages, use the toggle button below
Corporate
Cardealer

For full control of company vehicle fleets

Basic data and
accessories

Handling
process

Vehicle
purchase

Finance and
taxation

Service

Insurance and
damages

Common used
vehicles

Exchange
car

Route
sheet

Season tickets,
cards, permissions

Client window,
mobile interface

NÚSZ
connection

Corporate
reports

ESG-E
reports

ESG-G
reports

Leasing,
permanent lease

Preparation of
customer invoices

Cardealer
reports

Holding

Edit Template

For vehicle dealers and leasing companies

Basic data and
accessories

Handling
process

Vehicle
purchase

Finance and
taxation

Service

Insurance and
damages

Common used
vehicles

Exchange
car

Route
sheet

Season tickets,
cards, permissions

Client window,
mobile interface

NÚSZ
connection

Corporate
reports

ESG-E
reports

ESG-G
reports

Leasing,
permanent lease

Preparation of
customer invoices

Cardealer
reports

Holding

Edit Template

Record of basic and master data

Providing a maintainer and query surface to record the data characterizing the vehicle (registration number, chassis number, engine number, the year of manufacture, the year of registration, etc.), which can be found in the registry.

Record of technical data

The standard vehicle technical data assigned to the vehicle type (power, own weight, combined weight, capacity, engine mode, etc.) can be manually recorded on the maintainer surface.

Record of equipment and accessories

Typical data assigned to standard equipment type. The standard equipment is the same on the same type of vehicles. The diminution or the extension of these is not possible (vehicle manufacturing accessories). The file includes the list of the elements which can be chosen to the vehicle as extra equipment. By listing (displaying) these possible elements a maintainer surface is provided for the recorder to mark (checkbox tick) the items, which actually would be assigned to the chosen vehicle (registration number). The accessories are displayed elements recorded in the master data chart, which can be assigned to the chosen vehicle during the maintains on the maintainer surface by selecting (checkbox) and by selecting the amount.

Record of first aid kits’ accessories

Providing a maintainer surface to record the first aid kits’ items (name, quantity) and the validity of the items. The first aid kits’ items required by law are registered as master data, which can be expanded in accordance with the regulations. The items can be either individually (with unique expiration date) or even in one portion (the total list of the accessories – in this case the validity of all items is the same, but it is of course changeable) assigned to the vehicle.

Support of document management

The function allows the operator to attach any number and any type of electronic documents (e.g. automobile registration, herd-book, etc.) to the vehicle. The attached document is stored in the SeaFleet database, which is available, can be viewed and listed at any time.

MOT record

Time series management of the vehicle’s MOTs. Alarm about validity of the MOT.

Management of warranties and guarantees for vehicles and parts

Support for prescribing tests with alarm option

Management of vehicle assemblies

ToDo list

The logged user gets a task list on the homepage with given time (set in the system parameters) before vehicle events occur (MOT validity, obligatory service event, highway sticker validity), and this user is the colleague of the fleet manager. The due and unmanaged or not recorded events are red in the task list.

Highway sticker registration

Fuel card registration

Insurance register

Tax calculation

Reminder

Complaint handling

Private usage of the corporate vehicle

The private usage of a corporate vehicle is possible on a basis of an arrangement with the employee, and according to this there are two account types of the private usage:

  • monthly flat rate, or
  • the fuel reimbursement based on the driven km and on the cost per km

There are two ways of the reimbursement of the private usage:

  • with norm and with the price of the tax office

with the price calculated in a basis of the real monthly average consumption of the vehicle and abroad driven km and consumed liter and average fuel list price.

Official usage of private vehicle

The cost related to the vehicle operation consists of fuel cost, maintains cost, repair cost and renovation cost. The cost of the fuel consumption can be accounted basing on the driven business (official) km recorded in the route registry with consideration of the consumption norm determined in the government’s edict. In the account the fuel price published by the tax office should be taken into consideration. The km cost (amortization) is uniformly 9,- Ft/km in case of automobiles. The program provides a surface for recording the route registry in case of regular vehicle usage. It is enough to fill in monthly one delegation warrant, but the data should be recorded per journey. According to the given form the program can generate and fill in the „Delegation disposure” with the recorded data, and after that the document is printable.

Private use frame registration, utilization

Km-hour status record

Operating hours register

Documentation of vehicle handover-takeover

Order data record

Lease contract data registration

Insurance data register

Record order specifications

Manage handover - acceptance process

Automatic registration of an ordered vehicle

Bulk vehicle order

Preparation of the possibility of partial or full further billing of supplier invoices

Management of supplier invoice

Expense account electronic betting according to specified structure

Account detail data processing

Record of refueling data (slip)

Manage notifications

Support rubber events

Debug

Start repair events

Proforma invoice processing

Approve Proforma

Automatic status management

Status-based alerts and automatic notifications

Fix mobile support

Repair Event Log

Registration of violations, administrative fines

Order for deduction from wages

Remission of fine

Damage event register

Damage incident accounting for repair

Release the employee part of a damage event

Insurer settlement of claim, zero balance

Demand recording for the use of a vehicle with a key

Manage key cars with authorization process

Recording events not required for a key vehicle

Key vehicle occupancy matrix

Exchange car data record

Order extra requests

Expense accounting

Registration of paper-based waybills

Route sheet management

Insertion of route data (GPS) in the road record (based on agreed structure)

Mileage data with order to cost bearer

Parking card and/or parking pass register

Entry permit in seeded zone

Register of washing passes

Washing season tickets and washing data

Record of storage, entry data, home storage

Management of apartment storage permits

Change user password

Displaying own (responsible user) vehicle information

Km-hour status management

Announcements

Damage Event

Rule violation

Contract settlement

Complaint

Key car request approval and handover

Operating hour status management

Sticker purchase preparation in cost bearer breakdown

Manual correction support

Group sticker purchase through the NÚSZ system

Administration of the fact of purchase

Contracts

Expected Mileage

Vehicle tax data

Motor vehicle responsible user story

Vehicle data (full)

Vehicle data (responsible user)

Quarterly vehicle logbooks

Tires fitted and assigned to motor vehicles

Vehicle expenses

Costs per vehicle

Quarterly vehicle use

Service Events

Last recorded km hour position

Operating Story

Compare running and refueling data

Calculating CO2 emissions

Fleet Age Analysis

Mileage trend over time

Fuel consumption

Total cost

Cost per kilometer trend over time

TOP 10 costs by person

Mileage data compared to user group

Cost data compared to user group

Average fuel consumption data compared to user group

Consolidated reports by user group

Support for quotation (standard price calculation)

Extension of standard price calculation with extra services

Compare offers

Proposal cost calculation

Accounting margin calculation

Manage orders based on offers

Management of framework agreement and individual lease agreement

Initial charge-related submission to the invoicing system

Transfer residual value

Generate monthly rent based on the services specified in pricing

Usage fee calculation based on expired monthly rent

Preparation of invoices for incidental expenses

Contracts - 07D

Expected Mileage - 15D

Contract status extended report - 64D

Contract settlement - 65D

Current Contracts - 57D

Offers - 73D

Holding management