Functions

Providing a maintainer and query surface to record the data characterizing the vehicle (registration number, chassis number, engine number, the year of manufacture, the year of registration, etc.), which can be found in the registry.

The standard vehicle technical data assigned to the vehicle type (power, own weight, combined weight, capacity, engine mode, etc.) can be manually recorded on the maintainer surface.

Typical data assigned to standard equipment type. The standard equipment is the same on the same type of vehicles. The diminution or the extension of these is not possible (vehicle manufacturing accessories). The file includes the list of the elements which can be chosen to the vehicle as extra equipment. By listing (displaying) these possible elements a maintainer surface is provided for the recorder to mark (checkbox tick) the items, which actually would be assigned to the chosen vehicle (registration number). The accessories are displayed elements recorded in the master data chart, which can be assigned to the chosen vehicle during the maintains on the maintainer surface by selecting (checkbox) and by selecting the amount.

Providing a maintainer surface to record the first aid kits’ items (name, quantity) and the validity of the items. The first aid kits’ items required by law are registered as master data, which can be expanded in accordance with the regulations. The items can be either individually (with unique expiration date) or even in one portion (the total list of the accessories – in this case the validity of all items is the same, but it is of course changeable) assigned to the vehicle.

The function allows the operator to attach any number and any type of electronic documents (e.g. automobile registration, herd-book, etc.) to the vehicle. The attached document is stored in the SeaFleet database, which is available, can be viewed and listed at any time.

The recording of the vehicles and the most changes in the registry occur with handover-takeover. They can be:

• Handover of new vehicles for usage
• Handover-takeover of used vehicles

The fact of the handover-takeover is stored in form of paper and electronic document as well. The paper is prepared by the program, it is filled in with the recorded data and can be manually completed, and after the sign it can be reattached to the handover-takeover. It is possible to attach photographs, authorization or any document beside the handover-takeover protocol. The handover-takeover can occur electronically as well. In this case the data of the handover-takeover protocol, which are not recorded and normally would be filled in manually in the handover-takeover protocol, are filled in electronically. The program provides a surface for filling in the protocol, the design and the content of this surface and of the paper based protocols are the same. The recorded data are filled in automatically, the missing data can be filled in electronically like in a case of a manually filled in document. The protocol is generated after filling in the handover-takeover protocol, and it is automatically attached to the handover-takeover event, which cannot be changed, which is only printable. The program provides opportunity for attach a photograph taken about the vehicle, which is the object of the handover-takeover, to the event set up on a tablet.

Writing a route sheet serves several purposes:

• In the form of a paper document, as a strict document, it administrates the route (date, location) of the vehicle and the driver as well. In case of a truck the route sheet should be shown to the policeman, otherwise motor offence occurs. *
• Through the recording of the fuel purchase the date and the quantity of the purchased fuel is documentable.
• From the above mentioned data the vehicle’s consumption data could be calculated.
  It is recorded per vehicle, if writing a route sheet is obligatory or not in case of a given vehicle.

The head data (registration number, driver, date, departure km and arrival km, etc.) and the item data (departure address, departure and arrival time, milometer data, etc.) recorded manually on the maintainer surface are got into the registry, and they can be queried, evaluated and reported.

Electronic route sheet

The electronic route sheet management aims to stop the manually recording of the route sheet in case of vehicles equipped with GPS devices, and to load the necessary data into the SeaFleet system through an interface specialized for this purpose. A specially for this purpose developed system collects the received GPS positions and divides them into route stages based on users’ feedback, and then it sends the generated interface to the SeaFleet system in order to generate the route sheets automatically.

Alarm about the lack of recorded route sheet after a period given in the system parameters.